Change often creates fear
With the ever-growing need for more productivity, many organizations are constantly changing: processes, structures, and above all technology. This often increases fears among employees and sometimes anger. Some wonder whether they can cope with the newly introduced technology. Some fear that organizational changes may make them redundant. Some may be annoyed by the new processes and technical changes that “slow them down” and “make things too complicated” – not seeing the larger picture.
Fear can block and delay projects and increase costs significantly
This can cost the overall acceptance of e.g. a new CRM or ERP system or seriously block structural change. People sometimes refuse to work with the new system and simply keep on using the old one, as is it may be still available. Or they complain about the worker’s council. All this will cost at least thousand, sometimes millions of pounds.
Human behaviour is key
The topic here is not the change itself, but human behavior. Technology suppliers and project teams often simply underestimate the complexity of behavioral change. It is assumed that after an introduction of the changes staff will simply adapt to them. That if there were any issues, employees will raise them and discuss the opening with suppliers and project people. Wrong.
How to deal with it
It is human nature to protect oneself. Everyone, especially these days, wants to make sure they keep their job. Therefore, nobody wants to seem incompetent, and everybody wants to be seen as a team player, not criticizing too much.
If issues with the changes should be reported to one’s superior, this will increase the problem, as any discussions about the changes or even criticizing them would be part of the employee’s overall image in the superior’s eyes.
For many project managers and leaders, this comes as a surprise. Even worse: in most cases, they only learn at a rather late project stage about the planned changes being blocked. Many projects steps need to be repeated, often several times. This costs a huge amount of time and often makes the budget explode.
All this can be avoided through targeted coaching on the project. The coach deals with fears and anger among employees, offering options to deal with the change and working with the member of staff to chose an option and put it into practice. The key here is that the coach needs to be competent in both organizational changes (including processes, structures, and job descriptions) and in behavioral change.
It certainly helps if the coach can demonstrate that she or he has been working in a similar position as the employee. If the coach is external and authorized by the management to guarantee anonymity and confidentiality, employees’ fear of opening up towards a superior’s activities can be reduced to almost zero. This can e.g. be achieved through a 360-degree feedback (more about that to come in further blog postings).
It is vital that the coach is allowed to treat employees’ concerns confidentially, providing a summarised feedback of the whole team to the superiors rather than individual opinions. When it comes to individual issues, an experienced coach knows how to point the superiors in the right direction without disclosing confidential matters.
That way, an experienced coach with diplomatic skills can resolve acceptance issues quite efficiently and quickly, saving the organisation significant time and money.
Jens Moeller Consulting Ltd.
Phone: +49 69 / 5050 27422
Email: [email protected]/jm_old
Address: Schumannstr. 27, 60325 Frankfurt
Registered Office: 2nd Floor, 145157 St John Street, London, EC1V 4PY, UK